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How to set prices

Description

The rates at which the guests of the accommodation facility book their accommodation depend not only on the season, but also on the conditions of their use. Within the same tariff, you can set a list of prices with different conditions.

Adding and editing tariff prices is available in two modes:

in the grid-based pricing mode. For more information about editing prices as a grid, see the article New Shelter CLOUD Pricing Screen.
in the category mode in the form of a table.

To select the price display mode:

In the Shelter CLOUD app, open the Tariffs and Prices section.
To edit prices by tariff, select Tariffs in the View field, and in the Tariffs field, select the tariff for which prices will be edited.
To edit prices by category, select Categories in the View field, and in the Category field, select one of the categories or the All option to edit prices for all categories.

Editing tariff prices in the table mode

To edit the pricing plan in the table mode:

In the Shelter CLOUD app, open the Tariffs and Prices section.
Select the tariff for which prices will be edited and click on its name.

This view is convenient to use with simple prices and a small number of periods, for example, to create basic tariffs for the Revenue Management screen.
After clicking, the price grid of the selected tariff opens.

In each line on this screen, the cost and price application parameters are displayed: room category, dates, as well as other parameters for which the price applies. In order for the price to be applied during the booking, all parameters must match those indicated in the price line.

The price in the booking is calculated for each guest and then added together, which forms the final cost of the booking. If the price for the first guest is the price per room, then the calculation of the remaining guests in the main seats is not performed. If the price is per person, the cost is calculated for each guest.

The details of the booking cost calculation are available in the booking card. To view the detailed information, go to the booking card from the Home page and click Actions > Price > Show the price calculation.

Price editing in Category mode

When you switch to viewing the tariff, as described above, the price screen for the selected tariff opens for the dates starting from the current one. Here you can set or edit prices for certain days.

There are several lines for each room category:

The number of available rooms of the selected category. Hover over the window in this row to see detailed information about the total number of rooms and the number of available rooms in this category on the selected date. The data in this row is not editable.
Cost. There may be several cost lines if different types of accommodation are set for the room category.

There are two ways to edit prices in category mode:

click the Edit Price button on the right side of the screen:
click on the empty window to set a new price, or on the price window to change the previously specified price.

In the price editing window that opens, you can select a tariff, room category, type of accommodation, the dates on which this price will be valid, the days of the week to which it applies, as well as the option of changing the price: as a percentage or in absolute terms.

In the Price field, select the appropriate option: Cost, Discount, or Extra Charge. In the next window, specify the price in the currency of the accommodation or the amount of the discount/margin. If Cost is selected in the Price field, specify the exact amount for the discount and surcharge. For example, a discount of 1000 rubles.

Viewing and editing the price list

There are two ways to open the list of prices for editing within the selected tariff.:

In the Tariffs and Prices menu, click on the Price List link in the rightmost column of the desired tariff line.
In the price grid view mode, click on the Price List button next to the tariff name.

On the price list screen, you can set the parameters according to which the set prices will be applied for the selected tariff.

Price parameters for daily rates

The following parameters are available for daily rates:

Price. Specify the room rate at the customized rate.
Price pay for. Select the condition for which the specified price will be applied. By default, there are 3 options available: for a person, for the whole room, or a Mother and child.

The Mother and Child program provides accommodation for 1 adult and 1 child in the main places.
The type of price. Specify the period for which the specified price is charged: per day, per night, or per check-in. The type of price Per day is usually used by sanatoriums. For accommodation facilities that have a check-in time longer than the check-out time (for example, check-in from 14:00 and check-out at 12:00), it is recommended to apply the price per night.
The place number. Specify the location number to which the specified price applies, if applicable. For example, if the accommodation facility sells beds. This field is optional to fill in.
Placement. Choose the type of accommodation from the available options: main seat, additional seat or without a seat.
Guests in the room. Specify the maximum number of guests in the room. You can leave this field empty. Filled in if the price per room depends on the number of guests. For example, if three people are accommodated in a triple room, the price per person will be 3,000 rubles. If two people are staying in a similar room, the price per person will be 4,000 rubles. If one person is accommodated in a triple room, the price per person and, accordingly, for the entire room will be 5,000 rubles. As a rule, this parameter is applied when checking in one guest in any room except a single room.
Age from. Specify the minimum age of the guest for whom the room fee is charged. It is usually filled in when the cost per child differs from the cost per adult. In all other cases, you can leave the column empty.
Age up to. Specify the maximum age of the guest for whom the room fee is charged. It is usually valid for children's rates. In all other cases, you can leave the column empty.
Date c. Set the date starting from which the specified price becomes effective.
The software date. Set an end date for the specified price.
Category. Select the applicable room category. For example, the milldart, standard+, luxury. For information on how to set up room categories, see the article "Managing Room Categories".
The type of food. Select the type of power supply that is valid for the customized tariff. For information on how to set up the power type, see the article "Managing power types".

The type of food in the tariff should not differ from the type of food specified in the price when editing. An exception may be situations where the cost of meals is added to the cost of accommodation when transferred to sales channels.
Duration from. Specify the minimum length of stay for booking at the set price.
The duration is up to. Specify the maximum length of stay for booking at the set price.

It is recommended to limit the price action in the Channel Manager section.
Weekday. Select which days of the week the specified price is valid, if applicable. For example, if the price of accommodation at the rate on a weekday differs from the price on a weekend. If the price does not depend on the day of the week, you do not need to fill in the column.
Copy. Click this button to copy the settings. An identical row will appear on the screen, the data of which can be changed in whole or in part.

Price parameters in the hourly rate

The price parameters for hourly rates include the following:

Price. Specify the cost of the room of the selected category, taking into account the selected price type.
The type of price. There are two options available: Per hour or N hours, where N is the minimum booking duration.
Guests in the room. Specify the maximum number of guests in the room. You can leave this field empty. Filled in if the price per room depends on the number of guests.
Date from/to. Specify the time period during which the specified price is valid.
Category. Choose which room category the price applies to.
Duration from/to, hours. Specify the length of stay of the guests in the room. It is usually filled in if the booking price depends on the duration. For example, when booking for 1 hour, the cost will be 800 rubles per hour, and when booking for 8 hours, the cost of an hour will be 600 rubles.
The ordinal number of the hour from / to. Specify the serial number of the hour to set the cost of the hour depending on the length of stay. The column is filled in if the cost of the second hour of stay differs from the cost of the first hour. You can leave the field empty.
Time from / to, hours. Specify the time when the price starts and ends. The field can be left empty. For example, if the rate is valid for stays from 10:00 to 22:00, in the "Time from" column you need to enter the value "10", and in the "Time to" column the value "22".
Check-in time from/to, hours. Specify the time interval at which the guests should check into the room. The field is optional to fill in.
Departure time from / to, hours. Specify the time interval at which the guests should check out of the room. The field is optional to fill in.
Weekday. Specify on which days of the week the specified price is valid. It is usually used if the price on weekdays differs from the price on weekends. If the price does not depend on the day of the week, you can leave the column empty.

After the prices in the tariff are created, the tariff can be applied at the time of booking.

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