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Quotas for rooms for organizations

Description

The accommodation facility allocates quotas to contractors for a certain number of rooms of a particular category for booking and subsequent sale.

Quotas are allocated to the counterparty in the Blocks of places section.

Settings for working with location blocks

By default, the allocation of place blocks is disabled. To enable this feature:

  1. Go to your personal account. To do this, click on your name in the upper-right corner.

  2. On the Settings tab, activate the Use Location blocks option.

  3. Save the settings.

Now it is possible to allocate blocks of places to contractors of the placement object.

Adding location blocks

To add a block of seats allocated to a counterparty:

  1. In the menu on the left, go to Settings and open the Location Blocks section.

  2. Click the Add button.

  3. Fill in the available fields.

    • The counterparty. Select a counterparty from the list. If the required counterparty is not in the list, add it in the Counterparty Directory section.

    • Start date. Specify the date in the format DD.MM.YYYY. Starting from this date, the counterparty will be able to sell the numbers allocated to him.

    • Release period, days before arrival. Specify the number of days during which the numbers are released from the quota.

    • The contract. Select the contract with the counterparty from the drop-down list, if applicable. If the contract is not in the list, add it in the D clauses section.

    • End date. Specify the date in the format DD.MM.YYYY. Starting from this date, the quota allocated to the counterparty will cease to be valid.

    • Category. In the drop-down list, select the number category that is allocated to the counterparty.

    • Number of rooms. Specify the number of allocated numbers.

  4. Save the entered data.

The required fields are Counterparty, Start Date, End Date, Category and Number of rooms. The other fields are optional.

If the specified number of rooms provided exceeds the number of available rooms in this category, the following message will appear on the screen:

You can confirm the creation of the places block by clicking OK, or go back to editing it. To do this, click Cancel.

Editing Location blocks

To make changes to the blocks of seats previously allocated to the counterparty:

  1. Open the Location Blocks section.

  2. Click the Edit button next to the desired block.

  3. Make the changes. For example, change the number of allocated rooms, their category, or quota expiration dates.

  4. Save the changes.

Deleting place blocks

To delete the blocks of places allocated to the counterparty:

  1. In the Place Blocks section, click Delete at the top of the menu.

  2. Select the block to delete and click Delete to the left of the counterparty's name.

  3. Confirm the deletion by clicking OK in the pop-up window.

Viewing available rooms

After allocating blocks of seats to the counterparty, go to the Available Seats section in the Shelter CLOUD web office to view the number of available room categories.

It shows the number of available room categories by day. Empty windows mean that there are no available rooms in this category these days.

Transfer of allocated seat blocks to reservations

To transfer the blocks of seats allocated to the counterparty to the booking:

  1. In the Location Blocks section, select the counterparty.

  2. Click the Transfer to Booking button on the right side of the line with the counterparty's details.

  3. In the window that opens, select a Pricing Plan. Learn more about creating tariffs.

  4. Confirm your reservation by clicking Create Reservation and delete the block.

  5. A reservation for the specified number of rooms of the selected category will be created, and the seat block will be automatically deleted.

  6. You can view the created reservations in the Chess section in the left menu.:

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