Number management

Creating a new number

After the room categories are created, you need to add rooms for each category.

One number

To add a number: 

1. In the menu on the left, go to Settings and select Numbers.
   

   Here you will see a list of rooms of your accommodation, if they were previously added.

2. Click Add to add a number to the list and fill in the number card fields.: 

• The building where the room is located; 

• Floor, for example, 2; 

• A number, for example, 201; not necessarily a number, it can be a name, for example, "Corner Comfort"; 

• The category that is pre-configured; 

• Comment if there is a note to the number;

• The date from is used to assign a category to a number from a specific date. If the category does not change, leave the field empty.

• The software date is used to remove the number from circulation, or to change the category of this number. If you do not plan to do this, leave the field empty.

• The room size is indicated on request in square meters; 

• The sequence number affects the display of numbers in the Chess section; if the sequence number is 1, the number will be the first in the list.

  A room can be added not only for the whole room, but also for a separate place. To do this, you need to create the appropriate category in the category directory. For convenience, such places can be assigned numbers like 201-1, 201-2, etc., where the first number is the room number and the second is the bed number.

3. To save the changes and add the number to the list, click Save.
   

Multiple rooms

1. While in the Numbers section, tapAdd Multiple to add multiple rooms with the same category. This is convenient if the room numbers are in order. 

2. Fill in the required fields:

• Specify the range of numbers in the fields Numbers from: and to:, for example, 201-210.

• The building where the rooms are located.

• A pre-configured Category.

• The date from is used to assign a category to rooms from a specific date. If the category does not change, leave the field empty.

• The software date is used to remove numbers from circulation, or to change the category. If you do not plan to do this, leave the field empty.

3. To save the changes and add rooms to your hotel's room stock, click Add Rooms.

   

Changing the number data

To change the number data: fill in the missing fields, change the number or name, or assign a new category.:

1. Go to the Numbers section and click Edit next to the desired number.

2. Fill in the required fields.

3. To save the changes, click Save.

   

Changing the room category

To change the room category:

1. Make sure that there are no bookings or settlements on the room.

2. Go to the room card by clicking the Edit button in the list of rooms.

3. In the Date by field, specify the date on which this number will be valid in the current category, for example, "Standard". 

4. Use the Add button to create the same room, but with a different, new, category, for example, "Suite". 

5. Specify the date on which this number will be valid in this category in the Date c field.

6. Click Save.

When changing the room category, make sure that there are no reservations on the room. Otherwise, they will have to be transferred to new rooms and recalculated prices. Overbooking may also occur as a result of the number being withdrawn from circulation or assigned a new category.