Entering into agreements with partners

Description

Partners are companies with which the accommodation facility cooperates on the basis of contractual relations. The partners of the accommodation facility can be various companies, sole proprietors and individuals who provide any services to the accommodation facility, for example, agency services, transfer services, etc.

An agreement is concluded between the partner and the accommodation facility, the data of which is entered into the system for subsequent tracking. Contracts with partners are managed through the sectionContracts in the Settings menu.

In this section, you can view current contracts, add new ones, edit or delete previously added ones. In addition, you can view expired contracts here. To do this, disable the Show current only option. If this option is active, only the contracts valid on the date of viewing will be displayed in the list.

Adding a new agreement

To add a new agreement:

1. In the menu on the left, go to Settings and select the Contracts section:
   

2. Click the Add button.

3. In the window that opens, fill in the available fields:

   • The counterparty. Select a counterparty from the drop-down list. You cannot add a new counterparty in the Contracts section. If the required counterparty is not in the drop-down list, add it in the sectionThe directory of counterparties.

   • Expiration date. Enter the expiration date of this agreement in the format DD.MM.YYYY. The Agreement will expire on the specified date.

   • Number. Enter the contract number with the counterparty.

   • Commission. Specify the percentage of the counterparty's commission.

   • Date. Enter the date of the contract with the counterparty in the format DD.MM.YYYY.

   • The start date of the action. Specify the start date of this agreement in the format DD.MM.YYYY. The Agreement will enter into force on the specified date.

   • Payment minus the commission. Activate this option if the counterparty's payments to the accommodation facility under this agreement are deducted from the commission. If the option is not activated, the payment is made in full, and the agency fee is paid separately.

4. Save the data.

   

Editing an agreement

To edit the available contracts:

1. Select the contract whose data you want to change, and click Edit on the left side of the line.:

   

2. Make the changes and click Save to save them, or Cancel to return to previously saved data.

Deleting an agreement

To delete a contract from the system:

1. In the Contracts menu, click Delete in the top row.

2. Select the desired agreement and click Delete to the left of its name.

3. In the pop-up window, click OK to confirm the deletion, or Cancel to cancel.

   

Contracts that were deleted from the system are no longer available in the list of contracts.